Privacy Policy

We Are Revolution Ltd, with its registered office at 15 Clarence Road, Southend, Essex, SS1 1AN, acts as the data controller of personal information obtained from its clients with a need for recruitment services and personal information submitted by candidates interested in job postings.

 

Our primary objective is to provide recruitment services and facilitate the recruitment process. To meet our legal and business obligations, we collect Personal Data such as your name, address, company details, telephone numbers, email address, and, for candidates, information provided on their CV.

 

For clients, we require information about you or individuals at your organisation to provide the service of finding candidates who are a suitable fit for your organisation.

​

The provision of your Personal Data may be mandatory for processing your requests and providing a service to you. If mandatory, fields will be marked with an asterisk or an equivalent on our online forms. Failure to provide mandatory data may prevent We Are Revolution Ltd from delivering the requested service.

 

How We Use Your Data:

To provide our products and services under the banner of We Are Revolution, we will retain, process, and disclose your information in the following ways:

• Facilitating the recruitment process by matching your details to job opportunities.

• Allowing details of your skills and experience to be viewed by our clients who may be interested in engaging your services. Rest assured, your personal details will only be shared with our clients if you have granted us permission to do so.

• Keeping you informed about job opportunities and contract assignments we believe may interest you, through email and telephone communication.

• Updating you about services provided by our third-party business partners relevant to your sector. You can opt out of such emails at any time (refer to the section below titled "Access to your Personal Information").

• Fulfilling our obligations arising from any contracts entered into between you and us. Consequently, your information will be accessible to and processed by our recruitment consultants, responsible management, human resources, accounting, audit, compliance, information technology, legal, and other corporate staff, as well as selected third-party service providers and suppliers, but only if they have a legitimate business need to do so.

 

Access to Your Personal Information:

We value your control over the communications you receive from We Are Revolution and the use of your personal information. You can manage this in the following ways:

• Unsubscribe from our Mailing List: If you decide that you no longer wish to receive marketing emails from us or our group companies, you can follow the unsubscribe link at the bottom of our marketing email messages.

• Your Job Alert Account: Alternatively, you can log in to your job alert account via the We Are Revolution website. Once on the "Your Account" page, you can amend or deactivate your account by clicking on the details page.

If you need to inform us of any changes to your information or wish to correct the information we hold about you, you can contact us at info@wearevolution.com. 

 

Feel free to reach out if you:

• Have any queries about the information we hold about you.

• Wish to inform us of any changes in your information or correct the information we hold about you.

• Have any requests regarding our processing of your personal data.

• Wish to access information held about you.

• Do not wish us to hold your information; you are entitled to inform us at any time, and we will promptly remove all such information as specified by you from our database in accordance with the law.

 

Preserving Our Business Relationship and Utilising Your Information:

We are committed to maintaining a strong business relationship with you as a user of our website. To achieve this, we use your information in the following ways:

• Communication about Products and Services: Keeping you informed about products and services relevant to your sector and professional interests, offered by We Are Revolution or our group companies, through pertinent marketing communications. These may include details about recently registered candidates/consultants, client workshops, market updates, new software, or training courses that align with your interests.

• Contractual Obligations: Fulfilling our obligations arising from any contracts entered into between you and us.

• Notification of Service Changes: Informing you about any changes to our services.

Your privacy and preferences are important to us. If you wish to update your communication preferences or have any specific requests regarding the use of your information, feel free to contact us at info@wearevolution.co We aim to ensure that our communication aligns with your interests and contributes to a mutually beneficial business relationship.

 

 

Accessing, Amending, or Withdrawing Personal Data:

One of the main objectives of the General Data Protection Regulation (GDPR) is to safeguard and clarify the rights of EU citizens and individuals in the EU concerning data privacy. Even after providing your personal data to We Are Revolution, you retain various rights, as detailed below. To exercise these rights or inquire about your personal data, please contact us at info@wearevolution.co

1. Right to Object:

• You have the right to object to the processing of your personal data for reasons such as our "legitimate interests," public interest tasks, direct marketing, or scientific, historical, research, or statistical purposes.

• If your objection pertains to legitimate interests, we will cease the activity unless we demonstrate compelling legitimate grounds that override your interests or continue processing for legal claims.

• If your objection is against direct marketing, we will promptly cease this activity.

​

2. Right to Withdraw Consent:

• If we process your personal data based on your consent, you have the right to withdraw it at any time.

• Upon withdrawal, we will cease the specific activity unless an alternative reason justifies continued processing, in which case, you will be informed.

 

3. Data Subject Access Requests (DSAR):

• You may request confirmation of information we hold about you, and ask for modifications, updates, or deletions.

• We may require verification of your identity and additional information for your request.

• Access to your information will be provided without charge unless the request is deemed "manifestly unfounded or excessive," in which case, a reasonable administrative cost may apply.

 

4. Right to Erasure:

• You have the right to request the erasure of your personal data under certain circumstances.

• Criteria for erasure include the data no longer being necessary for the original purpose, withdrawal of consent, unlawful processing, compliance with legal obligations, or objection to processing based on legitimate interests.

• Refusal to comply with erasure requests may occur for reasons such as freedom of expression, legal obligations, public health, archival, research, statistical purposes, or the exercise or defence of legal claims.

• We will take reasonable steps to delete relevant data when complying with a valid erasure request.

• ​

Please note that in some jurisdictions, additional local law requirements may apply, and we may refuse requests in accordance with such laws. We are committed to addressing your requests promptly and in compliance with applicable laws.

 

 

Right to Restrict Processing:

You have the right to request the restriction of processing of your personal data under certain circumstances. This means that we can only store your data and cannot carry out further processing until one of the following occurs: (i) resolution of listed circumstances; (ii) your consent; or (iii) further processing is necessary for legal claims, protecting rights, or important EU or Member State public interest.

 

Circumstances allowing you to request processing restriction include:

• When disputing the accuracy of processed personal data, leading to restriction until accuracy is verified.

• If you object to our processing for legitimate interests, you can request restriction while we verify the grounds.

• In cases where processing is unlawful, but you prefer restriction over erasure.

• When no further processing is needed, but you require the data to establish, exercise, or defend legal claims.

 

If we've shared your data with third parties, we'll notify them about the restricted processing unless impossible or involving disproportionate effort. You will be informed before lifting any restriction.

 

Right to Rectification:

You can request the rectification of inaccurate or incomplete personal data we hold about you. If shared with third parties, we will notify them about rectification unless impossible or involving disproportionate effort. If we decide not to comply, we will explain the reasons.

 

Right of Data Portability:

You have the right to transfer your personal data between controllers. We will provide your data in a commonly used, machine-readable, password-protected format for you to transfer. Alternatively, we may directly transfer the data. This right applies to automatically processed data, data provided by you, and data processed based on your consent or to fulfil a contract.

​

Right to Lodge a Complaint with a Supervisory Authority:

You also have the right to lodge a complaint with your local supervisory authority. If you wish to contact us or exercise any of your rights, including withdrawing consent (where applicable), you can reach us through the following:

• Email: info@wearevolution.co

• Phone: +441702 460010

Please be aware that we may keep a record of your communications to assist in resolving any raised issues. Your feedback is valuable, and we are committed to addressing any concerns you may have regarding the processing of your personal data.

 

 

Sharing Your Information:

As part of our commitment to delivering comprehensive recruitment services, we strive to support your needs effectively. Acknowledging that candidates often prefer specialised recruiters, we collaborate with VMR Consultants Limited and all subsidiaries of the Vertical Market Recruitment Group to ensure the provision of high-quality candidates. The trading names of VMR Consultants Limited include J People, Dot Net Resourcing, ERP Associates, and Data Revolution.

 

Web Links:

Our website may feature links to other websites beyond our control, not covered by this statement. Clicking on these links may lead you to sites where operators collect information from you in accordance with their privacy policies, which may differ from ours.

 

For any inquiries or concerns regarding the sharing of your information, feel free to contact us at info@wearevolution.com or call us at +441702 460010. Your privacy is important to us, and we aim to provide transparency and support in your recruitment journey.

 

Data Quality:

To provide you with effective services, we depend on the completeness, accuracy, and currency of your information. Kindly inform us promptly of any changes or inaccuracies in your personal information by sending an email to info@wearevolution.co. Additionally, you have the flexibility to update your CV whenever you are logged into the We Are Revolution website. Your collaboration in maintaining accurate and up-to-date information is crucial for a seamless and personalised recruitment experience.

 

Data Retention:

The Company is committed to retaining your personal data responsibly, in line with legal requirements and our retention policy. We will retain your personal data for a period of 5 years from the date we last provided you with work-finding services. Various laws dictate the duration for which different data must be retained.

​

According to the Conduct of Employment Agencies and Employment Businesses Regulations 2003, work-seeker records must be kept for at least one year from the date of our last provision of work-finding services. In adherence to our retention policy, we extend this duration to 5 years from the date of our last work-finding service.

 

Moreover, we are obligated to retain payroll records, holiday pay, sick pay, and pensions auto-enrolment records for the duration mandated by HMRC, associated national minimum wage laws, social security regulations, and tax legislation.

 

For personal and sensitive data, such as name, address, date of birth, work history, salary, medical/health history, and contact information, obtained through your consent or legitimate interest, we will follow our retention policy. Upon the expiration of this period, the Company will seek further consent from you. If consent is not granted, we will cease processing your personal and sensitive data. Your privacy and data security are of utmost importance to us.

 

Security Measures:

We prioritise the security of your information and have implemented appropriate technical and organisational measures to safeguard it against deliberate or accidental manipulation, destruction, loss, or unauthorised access. These measures are in place to ensure the integrity and confidentiality of your data.

 

However, it's crucial to acknowledge that despite our rigorous security efforts, the internet is not entirely secure for communication. Personal information transmitted through the internet may be subject to interception by unauthorised individuals. Consequently, we cannot guarantee the absolute security of personal information sent to us through this website.

 

By utilising this website and providing your personal data, you acknowledge and accept that you do so at your own risk. We encourage you to exercise caution and take necessary precautions when transmitting sensitive information online. If you have concerns or questions about our security practices, please contact us at info@wearevolution.com. Your privacy and data protection are of paramount importance to us.

 

Cookies policy

A cookie is a small text file that a website saves on your computer or mobile device when

you visit the site. It enables the website to remember your actions and preferences (such as

login, language, font size and other display preferences) over a period of time, so you don't

have to keep re-entering them whenever you come back to the site or browse from one page

to another.

 

What types of cookies do we use?

We use two types of cookies on our website:

1) ‘session cookies’

These are temporary cookies, which only exist in the period you access the website (or more

strictly, until you close the browser after accessing the website). Session cookies help our

website remember what you chose on the previous page, therefore avoiding having to reenter information. On our website, these cookies do not contain personal information, and

cannot be used to identify you.

2) ‘persistent cookies’

These are cookies remain on your device after you have visited our website. These cookies

help us to identify you as a unique visitor (by storing a randomly generated number).

​

Cookie Management:

We assume you are okay with the cookies set in your browser if you continue using our website. Please note that disabling certain cookies may affect the performance of the site.

Managing Your Cookies:

Enabling cookies ensures an optimal user experience on our website. While most browsers automatically accept cookies, you can deactivate this function and set your browser to notify you whenever a cookie is sent. You can also use your browser settings to block all or some cookies. Keep in mind that blocking all cookies may impact your ability to access certain parts of our site.

Instructions for Different Browsers:

For Windows Platforms:

• Microsoft Internet Explorer 7, 8 & 9:

  • Select 'Tools' > 'Internet Options' > 'Privacy' tab.

  • Set Privacy level to Medium or below to enable cookies.

  • Settings above Medium will disable cookies.

• Mozilla Firefox:

  • Select 'Tools' > 'Options' > 'Privacy' icon.

  • Click on Cookies and select 'allow sites to set cookies.'

• Google Chrome:

  • Select 'Tools' > 'Options' > 'Under the Hood' tab > 'Privacy' section > 'Content settings.'

  • Choose 'Allow local data to be set.'

Please note that instructions may vary for different browsers. We've provided guidance for some popular browsers above. If you have any questions or concerns, feel free to contact us at info@wearevolution.co

 

Legal Bases for Processing Your Data:

Legitimate Interests:

Under Article 6(1)(f) of the GDPR, we process your data when it is necessary for the legitimate interests pursued by us or a third party. This is applicable unless your interests or fundamental rights override the necessity of personal data protection.

 

Candidate Data:

For candidates seeking employment or sharing professional CV information on job boards or professional networking sites, we consider it reasonable to collect and use your personal data to offer or provide recruitment services, share information with potential employers, and assess your skills against our job vacancies.

​

As the recruitment process advances, your prospective employer may verify information, including psychometric evaluations, skills tests, references, qualifications, and criminal records, as per local laws. These verifications are essential for our business operations and to assist candidates in securing suitable employment opportunities.

Additionally, we process your data to provide tailored job recommendations and relevant articles, enhancing your job search experience. This processing aligns with our aim to support you in finding the most suitable job opportunities.

​

Please note that in specific jurisdictions, different legal bases for data processing may apply in certain cases. If you have any questions or concerns about the processing of your data, please contact us at info@wearevolution.co Your privacy and interests are important to us, and we are committed to transparent and responsible data processing.

 

Specialist Online Training and Interactive Services:

We believe that participating in our specialist online training and interactive services could enhance your job search. These services contribute to our business offerings and help us stand out in a competitive market. Therefore, it is in our legitimate interests to use your data for these purposes.

 

Internal Administrative Activities:

To ensure the smooth running of our business and continue providing services to candidates like you, we need to use your data for internal administrative activities. This includes functions such as payroll and invoicing where relevant.

 

Legal Obligations:

We have legal obligations that we must fulfil, and it is in our legitimate interest to insist on meeting these obligations. In good faith, if necessary, we may share your data in connection with crime detection, tax collection, or actual or anticipated litigation.

 

Your participation in these activities not only benefits our business but also aims to support you in your job search. If you have any concerns or questions about how your data is used, please contact us at info@wearevolution.com. We are committed to transparent and responsible data processing to ensure a mutually beneficial relationship.

 

Client Data:

To provide you with the best possible service, we store your personal data and/or the personal data of individual contacts at your organisation. Additionally, we maintain records of our conversations, meetings, registered jobs, and placements. Periodically, we may request you to participate in a customer satisfaction survey. These uses of your data are considered necessary for our legitimate interests as an organisation offering various recruitment services to you.

 

Supplier Data:

We use and store the personal data of individuals within your organisation to facilitate receiving services from you as one of our suppliers. Financial details are also held for payment purposes. These activities fall within the scope of our legitimate interests as a recipient of your services.

People Whose Data We Receive from Candidates and Staff (Referees and Emergency Contacts):

If you have been listed as a referee by a candidate or prospective staff member, we use your personal data to contact you for a reference as part of our quality assurance procedure. This is deemed necessary for our legitimate interests as an organisation providing recruitment services and employing people.

 

In the case where a candidate or staff member has provided us with your details as an emergency contact, we use this information to reach out to you in the event of an accident or emergency. Recognising the importance of this in our people-oriented organisation, we consider it necessary for our legitimate interests.

 

Should you have any questions or concerns about the use of your data, please contact us at info@wearevolution.com. We prioritise transparency and responsible data handling in our interactions with clients, suppliers, and individuals associated with our candidates and staff.

 

 

Consent:

In specific circumstances, we are obligated to seek your consent for the processing of your personal data in relation to certain activities. Depending on the nature of the information processing, this consent may be opt-in or soft opt-in consent.

 

As per Article 4(11) of the GDPR, opt-in consent is defined as "any freely given, specific, informed, and unambiguous indication of the data subject's wishes." To put it simply:

• You must provide consent freely, without any form of pressure.

• You should be fully informed about what you are consenting to, and we will ensure to provide sufficient information.

• You have control over which processing activities you consent to, and we offer finer controls within our privacy preference centre.

• Your consent should be given through positive and affirmative action, typically through a clear tick box.

 

We maintain records of the consents you have provided in this manner.

In some cases, we may rely on soft opt-in consent, allowing us to market products or services related to the recruitment services we provide, as long as you do not actively opt-out from these communications. Additional local law requirements may apply in certain jurisdictions regarding consenting to receive marketing materials.

 

You have the right to withdraw your consent at any time. Details on how to do so are outlined in the "Right to withdraw consent" section. Additionally, you may exercise your right to access, modify, update, or delete your information through Data Subject Access Requests (DSAR).

If you have any questions or wish to withdraw your consent, please contact us at info@wearerevolution.co. We are committed to transparency and will provide reasons if we refuse any requests, ensuring compliance with legal standards.

 

Contact Information:

To access, amend, or revoke the personal data you provided, report misuse or unauthorised access, withdraw consent, or offer comments or suggestions regarding this Privacy Policy, you can reach us through the following channels:

Postal Address:

Head Office: 15 Clarence Road, Southend, Essex, SS1 1AN

Email: info@wearerevolution.co

​

Updating Marketing Preferences:

For updating your marketing preferences, you can email us at info@wearerevolution.co

Your concerns and preferences are important to us, and we are committed to addressing them promptly and efficiently. Feel free to contact us at any time, and we will strive to provide the assistance you need.